National Association of Canine Scent Work, LLC®

 

Official NACSW™

 

ODOR RECOGNITION TESTS

 

Odors Tested: Birch, Anise, Clove

 

November 26, 2023

 

Hours:  8:00 AM CT to completion

 

Test Location: 4700 Camp Grandview Rd, Millbrook, AL 36054

 

Test Host: Kaye Stevenson 

 

Test Secretary: Cindy Roberts - Fullmoon.TRTs.Labs@gmail.com

 

 

Certifying Official: Corrine Dreyfus

 

Judge: Cindy Roberts

 

Entry Cost: $35.00

 

Number of Entries: 125

 

 

 

 

 ORT ENTRY INFORMATION

 

Opening Date: Wednesday, October, 25, 2023 at 12:00 PM CT

Entries Close: Wednesday, November, 15, 2023 at 12:00 PM CT or When entry limits have been met.

 

Second Dog Policy: Two dogs per handler for each odor tested.

 

Entry Method

 

• ENTRIES MUST BE MADE ONLINE  https://fullmoontrtslabs.wixsite.com/fullmoon-teddy-roose/ort

• NO ENTRY SHALL BE MADE AND NO ENTRY SHALL BE ACCEPTED, WHICH SPECIFIES ANY CONDITIONS AS TO ITS ACCEPTANCE.  

• OWNERS are responsible for errors in making out entry forms.

 

 

Notification

Acknowledgement of entry acceptance/confirmation, will be made by email when entries are processed.  Your payment receipt and notification is confirmation of your completed entry.

 

Entry Requirements

 

A Qualified Entry is one that meets all the following criteria:

1. Complete entry during the specified entry time frame.

2. The Handler is a NACSW member for the 2023-2024 membership year (8/1/23 - 7/31/24). The Dog is registered with the NACSW.

3. Dogs participating in an Odor Recognition Test (ORT) must be at least six months of age.

 

For Exhibit Only Dogs (FEO): Dogs running FEO are not eligible to receive titles. FEO results will not be included in the posted ORT results. If space remains after all qualified entries are accommodated on November 16, 2023,then we will offer spaces for those who wish to run a dog (FEO). Dogs may only run FEO in odors that they are not already registered for.

 

For information on how to register or become a member go to www.NACSW.net

 

Trial Eligibility and ORTs

The ORT Title must be earned at least 14 days before a trial opening date to be eligible for the first draw period.

All odors must be passed in order to earn the ORT title.  It is not required that they all be passed at the same test.

 

Notification

Acknowledgement of entry acceptance/confirmation will be made by email when entries are processed.
 

Basic Description of the Test

To successfully pass an ORT a dog must identify the location of the target odor and the handler must correctly call an “alert” within a three-minute time period. The Odor Recognition Test consists of a drill type exercise which requires 12 closed boxes typically set up in a pattern of two rows, spaced a minimum of 48” apart. The ORT is conducted on leash. Complete information can be obtained on the NACSW website.  Handlers may test on all 3 odors at the same test.

 

All exhibitors should obtain and review a copy of the NACSW K9 NOSE WORK® RULE BOOK. You may get it from their website: www.NACSW.net

No dog will be given more than one space in the same odor test at a single event.
 

Results

During the odor re-sets, the official results sheet will be brought out to the parking area for testers to photo or review. We recommend you verify your results on the official results sheet and let your host or judge know if you have any questions regarding your results. 
 

 

CANCELLATION POLICY

 

The following cancellation policy applies:

 

 

For cancellation of entries on or before 5 pm Central time November 16, 2023 – Full refund, minus $5.00 processing fee.  For cancellation of entries after 5 pm November 16, 2023 until 5 pm November 22, 2023 – 50% refund will be issued if host can fill your space.

 

No refund will be issued after 5 pm November 22, 2023 if host can’t fill your space. No refunds will be issued for cancellations during the last 72 hours before the event or no-shows. Please note: Due time constraints, host may opt to not fill cancelled spaces and no refund will be issued.  

 

All cancelations must be emailed to Fullmoon.TRTs.Labs@gmail.com.

 

Entry fees shall not be refunded if a dog or handler is absent, disqualified, or excused by the NACSW official or judge.

 

This cancellation and refund policy applies to competitors that must withdraw for any reason including but not limited to injury, illness, emergency, and personal or work-related reasons.

 

If the ORT cannot take place or be completed by reason of fire, civil disturbances, an Act of God, public emergency, or any other cause beyond the control of the test organizers, then the ORT host will make their best effort to provide partial refunds after recouping their expenses.
 

LOCATION DETAILS

 

Modeled after real-life detection work, NACSW trials are held in many different locations, with a variety of terrain, under varying weather conditions. Dogs and handlers need to be able to safely negotiate a variety of surfaces, including, but not limited to, tile, linoleum, carpeting, gravel, asphalt, uneven surfaces, and slippery footing. Handlers should be prepared to deal with a variety of weather conditions, including heat, cold, rain and snow. Trials frequently require covering extensive distances to get to and from the parking area to each of the search areas and generally require that this be done across natural, uneven surfaces. Handlers should be prepared for the physical demands and must be able to navigate the terrain with their dog accordingly. Participants should expect to spend most of the day outside or in their vehicles as there are rarely indoor crating options at trials. Please be prepared for you and your canine partner to deal with all of these varying environmental challenges. Handlers should familiarize themselves with potential regional risks and health concerns that may affect themselves or their dogs.  Handlers agree that they are entering this trial at their own risk. 

 

ADA Site Specific Conditions

This test location is a children's YMCA camp. The pathways to the search area may require you to navigate uneven terrain. There will be short walks to the search area. There are stairs to access the search area. There is a ramp for easy access, however It is not wheelchair accessible.

Due to unforeseen conditions, such as weather or change in availability of areas at the location, these conditions may be modified at the last minute.

 

Parking

The parking lot is paved with no shade available.

The parking lot is small with no extra space between vehicles. 

Due to unforeseen conditions, such as weather or change in availability of areas at the location, this policy may be modified at the last minute.

 

Reactive Dog Parking

 

There will be reactive dog parking at this test for those who wish to park in this area, however the parking is limited and tight and there will not be separate potty areas or warm up boxes.

Due to unforeseen conditions, such as weather or change in availability of areas at the location, this policy may be modified at the last minute.

 

Unentered Dogs

 

Unentered dogs must remain in the competitor’s vehicle during the test day. There will be ample potty areas, but unentered dogs should not be allowed to “play”, exercise, or train on the test grounds. 

 

RV Parking

 

There is no space for RVs to park in the competitor parking area during the test day. No overnight RV parking is available.

Due to unforeseen conditions, such as weather or change in availability of areas at the location, this policy may be modified at the last minute.

 

Running Vehicles or Generators in the parking lot

 

The parking is tight at this location and running your vehicles or generators in the parking lot is not allowed at this test.

Due to unforeseen conditions, such as weather or change in availability of areas at the location, this policy may be modified at the last minute.

 

Crating Options

 

We will not have an indoor crating area. 

Due to unforeseen conditions, such as weather or change in availability of areas at the location, this policy may be modified at the last minute.

 

Smoking

 

Smoking is not allowed on this test site, including the use of e-cigarettes

 

Hotels

 

Hotels are available in Prattville, Alabama.
 

 

DOG INFORMATION

 

Dog Policies

• All dogs must be on a 6’ leash at all times when not being tested. NO flexi-leashes while not participating in a test.

• Reactive and/or spatially challenged dogs should wear a red bandana (to be provided by the dog’s handler) to help signal others that the dog needs extra space from other dogs.

• Dogs will be toileted in designated areas and handlers must pick-up and dispose of waste.

• Dogs and handlers must stay in designated areas to avoid contaminating testing space, interrupting a test, or from viewing any part of the testing.

• Competitors should expect to keep their dogs confined in a crate or vehicle when not testing and should plan to provide their own shade using canopies or shade cloths. 

• Refer to location details (above) for information on unentered dogs.

 

 Females in Season

Will be allowed to run wearing “pants” at the very end of the day after all other dogs have tested. Females in season will be parked and pottied in areas separate from the other dogs while at the test if the location logistics permit. Handlers must contact Fullmoon.TRTs.Labs@gmail.com so plans can be made for the dog.

 

COVID-19 Information

Event attendees are required to adhere to the NACSW COVID-19 Event Guidelines and Rules

In addition to those guidelines the following changes and guidelines are in effect for this trial due to COVID-19.
 

At this time there are no COVID Guidelines for the state Alabama. If there are any significant changes or updates after the draw period, entrants will be notified via email. Competitors are responsible for staying up to date on any jurisdictional requirements for their home location as well as the trial location including any travel guidance.

ADA Requests

 

If you are an individual with a disability and would like to request accommodation(s), please email ADA@nacsw.net.  Please include your name, ORT date, ORT host name, and your requested accommodation(s).
 

Spectators

 

Spectating allowed with no group gathering limits: Space permitting, spectating will be allowed per ORT guidelines as outlined in the rule book. The ORT Certifying Official has the right to limit spectators at their discretion. ORT participants may have a friend or family member video/photograph their test. ORT participants may not video/photograph one another. Children under 18 must always be directly supervised by a parent/guardian. No dogs will be allowed in the spectator area. No unentered dogs with spectators are allowed at the test. Spectators are reminded that the hide placements must not be discussed nor should they speak with any participants about what they saw until after the test is complete.

 

An adult accompanying a minor must be present during the searches.
Everyone at the test site must sign the waiver provided by the host and comply with all event requirements.

Participants are not allowed to watch the testing at any time.

 

Veterinarians

Ark Animal Hospital   334-285-4210

Cobbs Ford Pet Health Center   334-285-3331
 

Rules

Complete rules are available at www.NACSW.net. It is the responsibility of each competitor to read and understand the current NACSW™ Rule book prior to participating in a NACSW event.

Liability

By registering for the ORT Test, the competitor hereby assumes all risks of, and responsibility for, accidents and/or damage to her/himself or to her/his property or to others, resulting from the actions of her/his dog. The competitor expressly agree that the NACSW, Kaye Stevenson and its assignees or any other person, or persons, of said groups, shall not be held liable personally, or collectively, under any circumstances, for injury, and/or damage to her/himself, for loss or injury to property, whether due to uncontrolled dogs or negligence of any member of said groups, or any other cause, or causes. The competitor also agrees to assume all financial liability that may be incurred by the NACSW due to the actions of themselves or their dogs regardless of the cause.

 

Sportsmanship
All competitors/handlers and spectators are expected to follow the rules of the NACSW and demonstrate good sportsmanship. This includes making sure the hide placements are unknown to the handler prior to testing and kept secret from other competitors. Please do not discuss hide placement or any details of a dog's performance that may provide information or clues to other handlers or may be overheard.
 

Questions
All Test related questions, contact Kaye Stevenson at Fullmoon.TRTs.Labs@gmail.com

 

Details regarding check in time and briefing will be sent approximately 1 week before the ORT.

 

 

Kaye Stevenson

NACSW™ – Odor Recognition Test

 

Sunday, November 26, 2023

4700 Camp Grandview Rd., Millbrook, AL 36054

 

$35.00 Registration Fee - Payment by Credit Card or PayPal.